Decom North Sea

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Privacy Notice

PRIVACY NOTICE - MEMBERS

1.0          Introduction

Looking after your personal data is important to us. This document lets you know why we collect and process your personal data, what we do with it and what we use it for.

Decom North Sea (DNS) are the ‘Data Controller’ of the personal data you provide to us. We only collect what we need and we use your data to provide membership services to you.

A primary purpose of DNS is to connect members through networking, events, collaborative opportunities and online activities, which involves the sharing of personal data directly with other members, but also externally on our website and through the media (social, press, etc).

2.0          What Information We Collect and Why

Type of Information

Purpose

Legal Basis

DNS Registration Forms:

Members name and business contact details, including email and telephone number

Managing DNS membership.

Communicating for events, offers, or similar.

Performance of a Contract (for membership duration) and Legitimate Interest (when membership ends).

Bank account details of the member or any other party making payment to the organisation.

Managing DNS membership.

The provision of services and events.

Performance of a Contract

DNS Member List:

Name and business contact details of all DNS Members

Information is published on Decom North Sea’s website.

Legitimate Interest.  To enable networking and collaboration.

Photos and videos from events

To use on our website, social media pages, literature and press releases.

Legitimate Interest.  These images are an integral part of the networking nature of the organisation.

Mailing List:

Name and business contact details of Member

To provide information bulletins, announcements and details of forthcoming events.

Legitimate Interest.  To enable knowledge sharing, information flow, networking and collaboration.

3.0          What we do with your data

Your personal data is retained securely both physically and electronically in our membership, finance and marketing systems. We take steps to ensure the security of your information to prevent loss, misuse or unauthorised alteration or destruction.  We do not buy, sell or trade our membership lists.

Due to the multinational nature of the Decommissioning Sector, information relating to the contents of the DNS Website and from DNS events, may be shared outside of the European Economic Area.

We use MailChimp to manage our electronic (email) communications with our members, which involves sharing your name and business contact details with them as a provider.  They are GDPR compliant and signed up to the US/EU Privacy Shield.

We use Eventbrite to manage our conference and event bookings, which involves sharing your name and business contact details with them as a provider.  They are GDPR compliant and signed up to the US/EU Privacy Shield.

We will process your personal details on our systems for as long as you are a member and for three years afterwards, for Legitimate Interests purposes. Financial information relating to payments are retained as per HMRC requirements. We will review our Membership regularly to ensure that we do not retain your personal data excessively or inappropriately.

4.0           What are your rights

Your rights under the GDPR:

a)    To access your personal data

b)    To be provided with information about how your personal data is processed

c)     To have your personal data corrected

d)    To have your personal data erased (in certain circumstances)

e)    To object to, or restrict, how your personal data is processed

f)      To have your personal data transferred to you, or to another business/provider (in certain circumstances)

If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer to have the matter investigated. 

If you are not satisfied with our response or believe that we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office https://ico.org.uk/

5.0          Contact Details

The Data Controller is DNS and the representative is Jenny McRae and they can be contacted as follows:

Email: jenny.mcrae@decomnorth.com
Telephone Number: 01224 900139
Address: The Data Controller, DECOM NORTH SEA, 21 Abercrombie Court, Prospect Road, Arnhall Business Park, Westhill, Aberdeenshire, AB32 6FE


PRIVACY NOTICE - NON-MEMBERS

1.0          Introduction

Looking after your personal data is important to us. This document lets you know why we collect and process your personal data, what we do with it and what we use it for.

Decom North Sea (DNS) are the ‘Data Controller’ of the personal data you provide to us. We only collect what we need and we use your data to provide services to you.

A primary purpose of DNS is to connect individuals through networking, events, collaborative opportunities and online activities, which involves the sharing of personal data directly with delegates, but also externally on our website and through the media (social, press, etc).

2.0          What Information We Collect and Why

Type of Information

Purpose

Legal Basis

DNS Registration Forms:

name and business contact details, including email and telephone number

Communicating for events, offers, or similar.

Performance of a Contract and Legitimate Interest

Bank account details or any other party making payment to the organisation.

The provision of services and events.

Performance of a Contract

DNS Delegate List:

Name and business contact details of all delegates

Information is shared in pre and post event communication and on the day of the event

Legitimate Interest.  To enable networking and collaboration.

Photos and videos from events

To use on our website, social media pages, literature and press releases.

Legitimate Interest.  These images are an integral part of the networking nature of the organisation.

Mailing List:

Name and business contact details of individual

To provide information bulletins, announcements and details of forthcoming events.

Legitimate Interest.  To enable knowledge sharing, information flow, networking and collaboration.

3.0          What we do with your data

Your personal data is retained securely both physically and electronically in our finance and marketing systems. We take steps to ensure the security of your information to prevent loss, misuse or unauthorised alteration or destruction.  We do not buy, sell or trade our contact lists.

Due to the multinational nature of the Decommissioning Sector, information relating to the contents of the DNS Website and from DNS events, may be shared outside of the European Economic Area.

We use MailChimp to manage our electronic (email) communications with our contacts, which involves sharing your name and business contact details with them as a provider.  They are GDPR compliant and signed up to the US/EU Privacy Shield.

We use Eventbrite to manage our conference and event bookings, which involves sharing your name and business contact details with them as a provider.  They are GDPR compliant and signed up to the US/EU Privacy Shield.

We will process your personal details on our systems for three years, for Legitimate Interests purposes. Financial information relating to payments are retained as per HMRC requirements. We will review our systems regularly to ensure that we do not retain your personal data excessively or inappropriately.

4.0           What are your rights

Your rights under the GDPR:

a)    To access your personal data

b)    To be provided with information about how your personal data is processed

c)     To have your personal data corrected

d)    To have your personal data erased (in certain circumstances)

e)    To object to, or restrict, how your personal data is processed

f)      To have your personal data transferred to you, or to another business/provider (in certain circumstances)

If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Controller to have the matter investigated. 

If you are not satisfied with our response or believe that we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office https://ico.org.uk/

5.0          Contact Details

The Data Controller is Decom North Sea and the nominated representative is Jenny McRae and they can be contacted as follows:

Email: jenny.mcrae@decomnorth.com
Telephone Number: 01224 900139
Address: The Data Controller, DECOM NORTH SEA, 21 Abercrombie Court, Prospect Road, Arnhall Business Park, Westhill, Aberdeenshire, AB32 6FE


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